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Overview

As the Chief Academic Officer/Liaison, you have the ability to kick off the evaluation process, update the assignment or evaluations deadline, and manage department mappings. Kicking off the evaluations starts the process and sends emails to the appropriate department chairs, which can be remapped through department mappings. Once the process is started, any changes must be made through updating evaluations.

Interface

Tempo Menu:

The tempo menu (pictured below) is the main menu of Archivum. It is located at the top left of your screen and remains present regardless of the page you are on. 


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  • News – provides updates of user activities 
  • Tasks – provides links to tasks that have been assigned to you and are ready to be completed
  • Reports – provides a list of apps; throughout this process, you will use the Graduate Admissions Dashboard which contains a collection of data pulled from different areas of the Graduate Admissions application
  • Action – provides a list of actions that you can use (in this process you will be using Manage Program Preferences)

You will be using the Actions tab (underlined in the picture above) to start or update your part in the process. 

Steps

Kicking Off Evaluations

  1. Select Actions, located on the top of the screen
  2. Click the Kick Off Assignments and Evaluations (highlighted below) action

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  3. Select the Budget Entity (seen below)
  4. Set an Evaluation Deadline (seen below)
  5. Choose the Kick Off Evaluations action (seen below)

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  6. Click the Submit button at the bottom of the page
  7. Confirm the kick off 
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This sends emails to the department indicating that evaluations have been kicked off

Updating Evaluations

 Click here to expand...
  1. Select Actions, located on the top of the screen
  2. Click the Kick Off Assignments and Evaluations action
  3. Select the Budget Entity (seen below)
  4. Choose Update Assignment Deadline or Update Evaluations Deadline (seen below)

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  5. Set a date
  6. Click the Submit button at the bottom of the page
  7. Confirm the update

 

Managing Department Mappings

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  1. Select Actions, located on the top of the screen
  2. Click the Manage Department Mappings action (highlighted below)

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  3. Click the Add Department link (highlighted below) at the bottom of the page

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  4. Enter the Department ID (highlighted above) in the far left text box
  5. Enter the name of the Department Chair under the Department Chair column (highlighted above)
  6. Select a Department Location (highlighted above) from the drop down on the right
  7. Click the Save and Close button

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Use the red ‘x’ on the far right to remove a department mapping from the list


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