The following topics are covered:
Sending an Encrypted Email
Compose your email using Outlook or Webmail.
In the Subject field, in addition to your desired subject text, enter the word encrypt followed immediately by a colon (i.e. Encrypt: Patient Lab Results).
Click Send to send your message.
Recipients outside of the USF Health network will receive a notification via email with instructions on how to view the encrypted email. See Figure 1 below.
Figure 1: Notification from Barracuda.
Retrieving an Encrypted Email
- Upon receiving an encrypted email notification the recipient would click the Click Here hyperlink in the notification or copy and paste the URL into a browser.
The Barracuda account settings page will open. The first time a recipient receives a message from Barracuda, they will be prompted to create a password. See Figure 2 below.
Figure 2: Create a password to access Barracuda.
Enter a strong password in the New Password field.
- Click Done.
After registering, your inbox will appear. See Figure 3 below.
Figure 3: Inbox with Encrypted email(s).
- Double click the corresponding email to select.
The email will open within the application. See Figure 4 below.
Figure 4: Displayed encrypted email.
- Click Log Off on the top right corner, once you are complete.