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What is Archivum?

Archivum is an intelligent business process management platform (IBPM) that will automate MCOM's academic and business processes and help faculty, staff and students complete tasks and processes as efficiently as possible. 

The University of South Florida is pioneering the use of intelligent business process management (IBPM) through the use of Appian’s cloud-based software platform. Developed using an approach that focuses on quickly releasing products, Appian enables users to get feedback for enhancement in a timely manner. The goal is to release good products quickly, not perfect projects developed over long periods of time.

Archivum is user friendly and integrates with all of our existing systems such as Banner, GEMS, etc. It acts as a central system where faculty, students and staff/administrators can complete tasks or paperwork and easily track the progress and outcomes. Some of the benefits of Archivum include:

  • Accessibility – Archivum works on a variety of web interfaces, PC & Mac, and mobile devices. There is also an app supported by iOS and Android devices.

  • Ease of use – The design is fairly intuitive. Each faculty and student will have their own “page” and from it can easily navigate between tasks and programs.  

  • Access to Information – Archivum pulls data into records that are powerful yet simple. The student record will provide a variety of information in one place for faculty and students alike. 

  • Customer-focused – Archivum's goal is to develop applications and features that will improve the day to day tasks faculty, staff, and students must complete.

  • Transparency – Archivum allows the user to track the status of any requests they have pending in the system, and allow MCOM to analyze processes for ongoing improvement.


How to access Archivum?

You can access via Web Browser or Mobile Application.

Access via Web Browser

 https://usf.appiancloud.com/

    • Preferred browsers:
      • Google Chrome
      • Microsoft Internet Explorer
      • Mozilla Firefox
      • Apple Safari
    • Archivum does not support older versions, for example, Internet Explorer 8
    • Go to the main USF Archivum page: https://usf.appiancloud.com/
    • Log in using USF NetID via Single-Sign On

 

 

 

 

 

 

 

  

    • You’ll be automatically taken to the USF Archivum home page upon successful login

 

 Notes on a Web Browser

The supported Web browsers are listed in the table below. Web browsers must allow cookies. If a user's browser is not configured to allow cookies, then Archivum displays an alert stating that cookies must be enabled in order to log in.

Supported Browser

Comments

Microsoft Internet Explorer 11, 10, 9, and 8

Microsoft Internet Explorer 10, 9, and 8 are deprecated and will not be supported in a future release of Archivum.

Support for Microsoft Internet Explorer 8 is being removed in the January 2016 release of Archivum.

Microsoft Internet Explorer 11 is supported on Windows 8.x tablet.

Mozilla Firefox

Mozilla Firefox updates automatically. Archivum supports the most recent stable version of Mozilla Firefox.

Google Chrome

Google Chrome updates automatically. Archivum supports the most recent stable version of Google Chrome.

Apple Safari

Safari is only supported on Mac operating systems.

  really good

How to download the mobile app

Apple iOS

  • Go to www.usf.edu/archivummobile
  • Download the Archivum app
  • Access the application
  • Go to Settings -->General -->Device Management


  • Click on University of South Florida and then click on "Trust University of South Florida"
  • Add account in the application
  • Server Address: https://usf.appiancloud.com
  • Log in using USF NetID via Single-Sign On

 

Android

 

How to locate your profile page

Click on your name in the upper right corner and select “Profile”.

 

How to change your display name

On your profile page click “Edit Profile”. 

How to locate user records

A student or faculty member can be located by going to “Records” and clicking on “Users.” Search for the user by first or last name.

 

How to sync your Outlook Calendar to Archivum

The Archivum system account must have permissions on your calendar. Please ensure that your Outlook calendar is shared with the Archivum system account by changing your account settings.

In Outlook 2010 and 2013 on Desktop for PC:

  • Click the File tab.
  • Click Account Settings, and click Delegate Access.
  • Click Add and type the name "ArchivumCal". Select and click ok.
  • Once ArchivumCal has been added, select and click on the Permissions tab.
  • Under the calendar tab, set the permission level to "Author". The other tabs can be left at "None".
  • Click ok and your Outlook calendar should now be synced with your Archivum account.

In Outlook on web:

  • Click on your calendar within Office 365.
  • Right click on your calendar name on the left tab and click share calendar.
  • Add "ArchivumCal" and set to Editor. 
  • Click Send.

In Outlook 2016 on Desktop for Mac:

  • At the bottom of the navigation pane, click Calendar.
  • Select the calendar you want to share.
  • On the Organize tab, click Calendar Permissions
  • In the Calendar Properties box, click Add User.
  • In the Search box, type ArchivumCal to share your calendar.
  • When you see the name appear in the list, click it and then click Add.
  • In the Calendar Properties box, click the Permission Level down arrow, and choose Author.


How to configure email and alert notifications

 A basic user can turn certain email and alert notifications on and off following these steps:

 Navigate to usf.appiancloud.com/suite/appshttp://screencast.com/t/q7WX1oTR2mla

 This is the portal interface, what users used before Tempo

How to edit your news preferences

Go to your profile/Settings/ News and select what notifications you want to receive (only notifications that you are allow to see will be displayed as an option).

 

 

Current applications in Archivum

Advising and Academic Services

Fourth Year Scheduling-Lottery

Logging Scholarly Project Activities

Logging Service Learning and Teaching Experience Hours