College of Public Health Guidebooks

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To graduate, a student must submit the Application for Degree in the term of expected graduation by the deadline noted in the academic calendar. If a student applies for graduation and is not approved, a new Application for Degree must be submitted by the deadline in a new term.

COPH Application for Degree Process

  • Complete the University’s Application to Degree in OASIS.
  • Register to participate in the commencement ceremony.
  • Turn in a completed Program of Study for your degree program to cophgraduation@health.usf.edu.
    • Access the programs of study in the Guidebook.
      • Masters students, your programs of study does not need to be signed by your advisor.
      • PhD/DrPH students, your program of study must be up-to-date and include the signature of your major professor.
  • Complete the COPH Graduation Information Survey.
  • Complete the online competencies before graduation (applicable only to those using a program of study prior to fall 2017).
  • An invitation to complete the COPH Exit Survey will be emailed to you. Complete the exit survey before graduation.

PHD and MSPH Students

  • All requirements and deadlines for your dissertation/thesis must be met and turned in to the  Graduate Electronic Thesis and Dissertation Resource Center. Visit the site early to view their checklists and schedule.
  • A bound copy of your dissertation/thesis will be required when submitting your Certificate of Approval to COPH Academic and Student Affairs (The Well, MDA 1006).

Reminders

  • The Plan of Study differs for each catalog year.  Please turn in the plan of study based on the catalog year you entered the program or based on the change of catalog year.
  • Check USF Health email for all updates to your graduation status.
  • Students who are certified to graduate will receive their diploma two months after the commencement ceremony.
  • Students must be enrolled in at least 2 credit hours the semester of graduation.
  • Incomplete or missing grades must be updated by the last day of courses.
  • The items listed above must be completed before the graduation application is processed.  Failure to complete the graduation requirements will result in the denial of your graduation application.

Address all questions and concerns to cophgraduation@health.usf.edu

 

Additional Information

 Catalog Year

The USF Tampa Graduate Catalog, including college and program requirements, and program and course descriptions, is available on the web at www.grad.usf.edu/catalog.php. Each Catalog is published and in effect for the academic term(s) noted on the title page.

Student’s Program Degree Requirements

In order to graduate, students must meet all requirements specified in the USF Catalog of their choice, except as noted below. As the University is dynamic, changes and updates to the catalog are anticipated. In contract to major requirements, which are tied to a specific catalog, all students must comply with University policies and procedures that come into effect each catalog year.

  • Students cannot choose a USF Catalog published prior to admission (or readmission) or during an academic year in which they did not complete at least two terms. If a student is dropped from the system and must be reinstated, the student’s choice of Catalog is limited to the USF Catalog in effect at the time of readmission or any one Catalog published during their continuous re-enrollment.
  • If state law or certification requirements change, the student must comply with the most current standard or criteria.
  • If the College or Department makes fundamental changes to the program that necessitates changes in the degree requirements of enrolled students, the needs of those students will be explicitly addressed in the proposal for change and scrutinized by the Office of Graduate Studies.
  • USF policies and procedures not related to degree requirements such as academic grievance procedures, student conduct code and other procedural processes and definitions may be updated each year and the student will be held to the most current catalog and procedures available.
  • USF does not commit itself to offer all the courses, programs, and majors listed in this Catalog. If the student cannot meet all of the graduation requirements specified in the Catalog of choice as a result of decisions and changes made by the University, appropriate substitutions will be determined by the program to ensure that the student is not penalized.
 Graduation Requirements

It is the student’s responsibility to make sure that he/she has met all degree requirements (e.g. be in good standing) as specified in the Policies and Degree Requirements sections of this publication, as well as any College and Program requirements for the degree.

 Relocation & Completing your Degree

If you are relocating you will need to meet with your advisor as soon as possible to discuss a plan to complete any unfinished course work. Contact the COPH Academic and Student Affairs Office prior to your departure to coordinate all of your final paperwork 813-974-6505.

 USF Main Campus Commencement

After all of the requirements for the degree have been fulfilled, graduate students may participate in commencement exercises. If you are participating in the commencement ceremony on main campus, you will need to order your cap and gown from the USF Bookstore on main campus. For more information about the USF Commencement Ceremony see their web site: usfweb2.usf.edu/commencement/

 COPH Graduation Celebration

The College of Public Health holds a Graduation Celebration for our Graduates.  The Dean's Office will be mailing an invitation to all students who are anticipating graduation at that time.

 Diplomas

Diplomas are mailed to the student’s permanent address approximately six to eight weeks after commencement.  Students with a change of address need to fill out a change of address form at the Registrar’s office. Questions regarding diplomas and degree certification should be directed to the Registrar’s office at 813-974‐2000. 

 Letters of Certification

College of Public Health can provide an expected letter of completion the semester the student applies for graduation (upon request). Please keep in mind some institutions, employers, and programs may not accept our expected letter of completion, if the the establishment requires the Registrar's signature please contact the Registrar's Office: www.usf.edu/registrar/resources/contact-us.aspx.

 Posthumous Degrees or Degrees in Memoriam

The University may award a posthumous master’s or doctoral (and medical) degree to a student who was in good standing at the University at the time of his or her death and who had completed all substantive requirements for the degree. The University may also award masters, doctoral and medical degrees in memoriam to a student who was in good standing at the University at the time of his or her death.

To award a non‐thesis degree, the student would need to have completed all courses required for the degree.  Courses required for the degree, in which the student is enrolled at the time of his or her death, must have been completed to the satisfaction of the faculty so that passing grades might be posted. All other requirements (e.g., grade point average, tests, etc.) must have been satisfied as well.

To award a thesis degree, all courses must be completed as described above and the thesis must be sufficiently complete to the satisfaction of the faculty so that certification of completion may be posted to the student’s record.

 Procedures for Award of Posthumous Degrees or Degrees in Memoriam

Following is from the USF Graduate Catalog (www.grad.usf.edu/policies_Sect9_full.php)

Departmental Chairs, or appropriate faculty members, on his or her own initiative or upon the request of the family of the student, may recommend a posthumous degree, or a degree in memoriam, by forwarding the recommendation to the respective College Dean and then to the Office of Graduate Studies Dean. If approved by the Office of Graduate Studies Dean, the recommendation with supporting documentation will be forwarded to the Provost for approval.  If the Provost approves the recommendations, the Office of the Registrar will be notified and the degree will be awarded at the next commencement ceremony or will be presented to the student's family in an appropriate setting.

Diplomas for posthumous degrees will be identical to other degrees awarded in the same colleges and majors. Diplomas for Degrees in Memoriam will be prepared to read “Master of Arts in Memoriam, Master of Science in Memoriam,” “Doctor of Philosophy in Memoriam,” etc., depending upon the degree the student was pursuing at the time of his or her death.

 Transcripts

Transcripts of a student's USF academic record may be requested by the student through the Office of the Registrar. A student's academic record can only be released upon authorization of the student. Students requesting transcripts may do so in person or by writing to the Office of the Registrar. By law, the request must include the student's signature and date. For transcripts to be issued, the student must have no financial obligations to the University. Procedures for requesting a transcript are available on the Office of the Registrar’s website at www.usf.edu/registrar/resources/transcript.aspx. Degree statements are posted approximately five weeks after the graduation ceremony. Current term grades are posted approximately one week after the final exams end. If grades for the current term are needed, clearly indicate that the transcript request is to be held for grades.

 USF and USF Health Email Accounts
Your USF email and your USF Health email accounts will remain active indefinitely after graduation. 
 Graduate Certificates

Students who have completed a Graduate Certificate Program should contact the Graduate Certificate Office, 813-974-2442, for the procedure to receive their Graduate Certificate (see Graduate Certificate Completion Process on their web site).


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